New York Apparel Design is a fast growing apparel wholesale company specializing in womens apparel, including junior, young contemporary, and missy categories. We are looking for a highly organized, professional, and detail oriented Executive Assistant who is bilingual in English and Mandarin.
The ideal candidate will support senior management with daily operations, communication, scheduling, vendor coordination, administrative tasks, and follow up across multiple departments. This role is best suited for someone who is proactive, reliable, well spoken, and comfortable working in a fast paced apparel wholesale environment.
ResponsibilitiesProvide direct administrative support to executives and senior management
Manage calendars, appointments, meetings, and follow ups
Communicate with overseas vendors, factories, and business partners in English and Mandarin
Assist with emails, reports, documents, and internal coordination
Help track projects, deadlines, samples, production updates, and business priorities
Coordinate with design, production, sales, logistics, and accounting teams
Prepare meeting notes and ensure action items are followed through
Handle confidential information with professionalism and discretion
Assist with company events, office coordination, and special projects as needed
QualificationsBilingual in English and Mandarin required
Prior experience as an Executive Assistant, Administrative Assistant, Coordinator, or similar role preferred
Apparel, wholesale, import, manufacturing, or fashion industry experience is a plus
Strong communication, organization, and follow up skills
Comfortable working with vendors, factories, and internal teams
Proficient with Microsoft Office, Excel, email, and general office systems
Ability to multitask and prioritize in a fast paced environment
Professional, dependable, and detail oriented
Benefits401(k) with company match
Health insurance
Up to 15 paid vacation days per year
Up to 5 paid sick days per year
Paid major federal holidays
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